Based on the specification status users can check who needs to do what to complete the workflow. 

Note:  Users can only Edit specifications by running the tasks, If the specifications are opened from the specification management page the spec cannot be edited, only view. 


Users can also check who has a task to complete by opening the specification - clicking on Revision History and checking the Task status

In the bellow table we can see a description for each status of the specification. Based  on the workflow. 

The CollaborativeDraft status can be one for the supplier or can be divided in 2: CollaborativeDraftQA and CollaborativeDraftPkg. This is based on what the QA is choosing as "Packaging user type" when the specification is created. 


 

Sl#Status NameDescriptionActivityWho can Edit the specification
1OpenWhen QA expert initiates the SP process and the details are yet to be filled or the  SP is not yet completeCreate and Fill SP details - for Metro QAOnly the QA can edit. QA initiates the specification.
2aDraftOnce QA part is filled by QA expert on SP and SP is sent to supplier for filling missing master data the status of SP changes to Draft1.Fill Missing Supplier Article Details - for SupplierSpecification cannot be Edited, Supplier needs to update the master data and associate the article with the site. 
2bDraftOnce Supplier fills in the Master data and submits this task the task will go to the QA to be approved. 2.tasks Review supplier info-goes to QAQA approves the master data
3CollaborativeDraftQAWhen QA user submits SP to supplier after verifying the supplier details on SP, the status of the SP is CollaborativeDraftQA.Fill QA Section By Supplier - For supplierSupplier can Edit only the QA Sections
4CollaborativeDraftPkgWhen Technical packaging(OB) user submits SP to supplier after filling the packaging section details on SP, the status of the SP is CollaborativeDraftPkg.Fill Packaging Section By Supplier - For SupplierSupplier can Edit only the Packaging sections
5CollaborativeDraftWhen both QA(after supplier master data verification) and Technical Packaging submit the SP to supplier for filling the details on SP, the status of the SP is CollaborativeDraft. The status remains CollaborativeDraft until supplier fills the details of either QA or Packaging sectionFill QA and Packaging Section By Supplier - For supplierOnly supplier can edit Packaging and QA sections
6CompletedBySupplierQAWhen supplier fills QA section of the SP and submits the task for QA user to review/Approve SP, status of SP changes CompletedBySupplierPkgApprove QA sections - For Metro QAQA can edit the QA sections or give annotations. QA can approve or reject the QA sections.
7CompletedBySupplierPkgWhen supplier fills Packaging section of the SP and submits the task for technical packaging user to review/Approve SP, status of SP changes CompletedBySupplierPkgApprove Packaging sections - For Metro Packaging userPackaging user from Metro can edit the Packaging sections or give annotations. Packaging user can approve or reject the packaging sections. 
8CompletedBySupplierWhen supplier fills both QA and Packaging section of the SP status of SP changes Completed by supplierApprove QA and Packaging sections - For Metro QAwhen QA and Pack section are completed /filled by supplier and submitted , tasks goes to QA and Pack- only QA or Pack can edit SP - supplier cannot see in "my task" this SP any more
9ReviewCollaborativeDraftQAWhen QA user have sent the SP to supplier for review then the status is Review CollaborativeDraftQAReview QA Section By Supplier - For supplieronly Supplier can change/ add only in the QA Sections
10ReviewCollaborativeDraftPkgWhen technical packaging user has sent the SP to supplier for review then the status is Review CollaborativeDraftPkgReview Packaging Section By Supplier - For SupplierOnly Supplier can change/ add only in the Packaging sections
11ReviewCollaborativeDraftWhen both QA and technical packaging user have sent the SP to supplier for review then the status is Review CollaborativeDraftReview QA and Packaging Section By Supplier - For supplierOnly Supplier can edit the Specification both QA / Pack - tasks by tasks. Both QA and Pack have been sent back to supplier by QA
12ApprovedBYQAWhen the QA section is approved by QA experts, the status of the SP changes to ApprovedApprove QA section- for Metro QA
13ApprovedByPackagingWhen the Packaging section is approved by Technical Packaging experts, the status of the SP changes to ApprovedApprove Pack section-For Metro Packaging user
15ActiveWhen Last task of SP is submitted(send SP to design pack), the status of SP becomes Active. Only an Active SP is available for Amendment
Active status is final status for SP - QA cannot see it in dashboard but in SP search page.QA cannot cancel / edit SP now , only via  Amendment we can create new version of SP
16SupersededWhen a new version of a SP becomes Active, the old version SP status changes to Superseded
this status will get SP with older version 
17CancelledWhen a QA user cancels the SP the status becomes cancelled and no further action on the SP can take place. The SP is no more available for any task transition. Only the SP can be used to copy the details in to another SP
QA can cancel  the specification till the status is before Active